Scheduling & dispatch for Contractors | TruTec

Platform / 05 Scheduling & dispatch

Every won job, on the board.

Signed jobs arrive ready to schedule. See every crew’s week, put work where it fits and dispatch the day to every phone.

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6 viewsday, 3-day, week, month, crews, and a map of the next 90 days
50°Fsealcoat floor: weather flags built for pavement, with the next good day
52 visitsa year of weekly visits, planned in one step and undone in one tap
1 publishand every crew’s phone updates (customers too, if you want)
The schedule board

01 · The schedule board

Drag, see the verdict, drop. Every crew, every day.

Six ways to see the work. Drag a job onto a day and TruTec tells you if it’s clear, a weather risk or a crew conflict before you let go.

The TruTec week schedule: sealcoat, striping, paving and grounds visits across crews, with a queue of won work

Signed work arrives ready

Every service on a won job is waiting for a date, with its crew and days suggested.

See it before you drop

Drag a job onto a day and see if it’s clear before anything moves.

Every view you need

Day, week, month, crews across the week and a map of what’s coming.

05.1
Weather & conflicts

02 · Weather & conflicts

Rain, cold and double-booking. Caught before the crew rolls.

The board knows the forecast and the material. It flags a cold night for sealcoat, finds the next good day and catches a crew, machine or person booked twice.

The TruTec schedule by crew with booked capacity and a forecast on every day

Weather built for pavement

Rain and temperature limits for asphalt, sealcoat and striping, with the next good day.

No double-booking

A crew, machine or person booked twice is caught before it happens.

Capacity at a glance

Booked against available crew days, and the next open day for every crew.

05.2
Repeat work & routes

03 · Repeat work & routes

Weekly mowing, monthly sweeps. Planned in a few clicks.

Repeat a visit for the season, save a day of stops as a route and plan it onto any days, with the run order crews follow.

A grounds crew route day in the TruTec schedule: stops in run order across the day

A season in a few clicks

Repeat a visit weekly or monthly for the whole season.

Routes your crews run

Save a day of stops as a route and plan it onto any day.

The order sticks

Crews see the stops in the same order on their phones.

05.3
Publish & dispatch

04 · Publish & dispatch

Publish once. Everyone knows.

The office works in draft. Publish shows exactly what changed, then crews get it on their phones and customers can get a confirm link.

A dispatch packet for Oak Hollow Plaza: work, crew, site, notes and quantities

Publish once

Work in draft, publish, and every affected crew gets the change on their phone.

Everything the crew needs

Address, gate code, scope, site map and forecast, with no prices.

Customers in the loop

Customers hear when they’re scheduled and confirm from a link.

05.4
And more

Plus 40+ more, built from what contractors asked for. See them on a demo.

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05
The platform

One platform

Scheduling is one step. The job runs on, on the same record.

01CRM & lead pipelineEvery lead and follow-up 02AI takeoffsAerials and plan sets 03EstimatingPriced from your recipes 04Proposals & e-signSigned online 05Scheduling & dispatchEvery crew on one board 06Crew appClock-in, checklists, photos 07Timesheets & job costingPayroll-ready hours 08Invoicing & paymentsPaid online, in QuickBooks

See Scheduling run on a real job of yours. 45 minutes, live.

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05

FAQ

Common questions.

Something else? Talk to a human or book a demo

No. Every service on the won estimate shows up ready to schedule, with its quantity, estimated days and suggested crew.
Yes. Every day shows the forecast, and work is flagged at 60%+ rain or below the material’s floor (asphalt 45°F, sealcoat 50°F, striping 40°F), with the next good day.
They get a text with a link to a price-free job packet with no login: map, files, forecast, checklist and safety plan.
No. Dispatch shows who’s on the clock and whether they clocked in on site, from the clock-in itself. There’s no continuous tracking.
Yes, when you turn it on: an email or text when their job is scheduled or moved, with a one-click link to confirm the date.
Yes. Repeat a visit weekly, monthly or on a pattern for up to 52 visits, and save crew routes to plan onto any days.